20230131 – @mHUB How to Standardize Your Processes for Ultimate Scalability

This was a class about standardizing productivity and scaling it by:

  • Preventing errors, downtime, and delays.
  • Document key safety measures to avoid accidents.
  • Facilitating knowledge transfer between team members.
  • Making training new team members more efficient.
  • Aligning teams to drive productivity and confidence.
  • Driving consistency and clarity.

Quoting Taiichi Ohno the father of the Toyota Production System “Without Standards there can be no improvement” that provided the basis for Lean Manufacturing, Mark Apsey from SwipeGuide stepped us thru the basis for the process to get improvements in your process and achieve scalability.
Terms to get improvements in your process

  • CI – Continuous Improvement
  • OPEX
  • Lean

You cannot do anything/gain efficiency unless you standardize.

This is very mature in the Automotive Industry

  • What is a Process? What is being done, Who is involved, what happens after
  • What is the Procedure? How it happens
  • What is Instructions? Written/Digital step by step guide.

Standard Work as a combination of processes, procedures and instructions. It really is a journey. enrichment cycle

Philosophy of Kaizen, (small changes), incremental change can solve large problems across the organization over time Butterfly effect non-linear. Standardization allows everyone to look at incremental ways to make improvements, even as you formalize the process.

Purpose + Process = Results


Benefits Industry 4.0

  1. Efficiency
  2. Safety
  3. Better Communication and Collaboration
  4. Financials

What to standardize? Any element of work that occurs more than once and follows a regular process.


  • Create the Standard
  • Standardize the method
  • Improve the Method

Mitigate Resistance

  • Commitment to create standard work
  • Need to have the resources
  • Lack of access – need an Asset Management system that is scalable
  • Checklist, Signoff and approval process (Trust but verify).
  • Training program has to match with expertise
  • Andon process that quickly alerts operators about a problem on the line. A component of Lean Manufacturing, an Andon System is a communication scheme used to signal  workers that there is a problem with a process or quality.
  • Bite size chunks of information
  • Mitigate over engineering
  • Aim for practicality
  • Keep it simple.
  • Get your team aboard
  • Review and maintain

Design Principles for Effective Instructions


High efficiently, high touch, self contained. Mind the S in SOP. The journey of a thousand miles starts with the first step.

NI+IN UCHIL Founder, CEO & Technical Evangelist


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